Mandate
The Housing Office oversees the on-campus housing of university employees and implements programs and measures to properly enforce housing policies. It is responsible for keeping a strict inventory of housing units on campus and ensuring the protection of the rights of employees when it comes to housing matters. The Housing Office also ascertains that obligations are fulfilled between the tenant employees and the University.
Aside from on-campus management programs, the Housing Office under the Office of the Vice Chancellor for Community Affairs, together with the Office of the Vice President for Administration, is also undertaking programs for off-campus housing to provide solutions to the high demand for housing units inside the university.
General Functions of the Housing Office:
- Management of Lease of Housing (processing of awards, application, ranking of points). The Diliman Housing Committee deliberates processing of awards for housing units;
- Billing and collection of house rental;
- Billing and collection of water payments for walk-up housing units (Hardin ng Rosas and Hardin ng Dona Aurora);
- Monitoring of repairs, renovations, and constructions of extensions;
- Issuance of permits for housing units;
- Implementation of the Rules & Regulations governing university housing;
- Regular inspection of housing units (undertaken by housing monitoring team);
- Secretariat of the Diliman Housing Committee
History
In 1981, a Management Review Committee was created to conduct an appraisal and audit of the organization and management functions of the University of the Philippines for the purpose of bringing about progressive, effective, economical, coordinated and simplified organization and management operations appropriate to a multi-campus University.
On October 22, 1982, the BOR approved the creation of an Office of Community Relations during its 954th meeting.
On March 23, 1983, the President of the University issued Executive Order No. 5 entitled “On the Reorganization of the Administration of the University of the Philippines Diliman” pursuant to the decisions of the Board of Regents made at its 953rd, 954th and 956th meeting of the various recommendations of the President regarding the organizational structure of UP Diliman submitted by the committee providing therein, among other, that the Office of Community Relations shall be under the supervision of the Vice Chancellor for Community Affairs.
It was organized and operationalized in 1995, by virtue of then President Emil Q. Javier’s Executive Order No. 95-04 dated September 6,1995, “Providing for the Organization, Administration, and Operationalization of the UPD-OCR.”
On April 3, 1997 the Diliman Housing Committee, through Vice Chancellor Oscar L. Evangelista, recommended to the Chancellor the transfer of functions and records pertinent to self-built houses on campus from the UP Housing Office (HO) to the Office of Community Relations (OCR), (Ref. No. OLE-106-97). With the approval of President Emil Q. Javier on April 9,1997, the Office of Community Relations, then, took sole jurisdiction over Self-Built Units on Campus completely.
About
The Housing Office oversees the on-campus housing of university employees and implements programs and measures to properly enforce housing policies. It is responsible for keeping a strict inventory of housing units on campus and ensuring the protection of the rights of employees when it comes to housing matters. The Housing Office also ascertains that obligations are fulfilled between the tenant employees and the University.
Aside from on-campus management programs, the Housing Office under the Office of the ViceChancellor for Community Affairs, together with the Office of the VicePresident for Administration, is also undertaking programs for off-campus housing to provide solutions to the high demand for housing units inside the university.
Assoc. Prof. Genelyn Ma. F. Sarte
Director Profile
“To have an integrated database system for processing of inquiries and requests, billing concerns, and overall management of records of applicants and lessees,” is what Assoc. Prof. Genelyn Ma. F. Sarte envisions for the Housing Office (HO). As such, the HO’s administrative staff should also be trained to handle the system and perform simple troubleshooting should the need arise.
Assoc. Prof. Sarte is the Director of HO since September 1, 2018, succeeding Prof. Jose Ernie Lope, PhD. In addition to the above, shevisualizes the HO “to have a means to further assist the lessees maintain the housing units in good condition” and “be able to implement fully and effectively the housing rules and regulations.”
Assoc. Prof. Sarte has been teaching at the UP Diliman School of Statistics since June 1, 1993, immediately after graduating from its BS Statistics program during the same year. She also received her MS Statistics degree from the same in 1995.
Assoc. Prof. Sarte, or Ma’am Gen as we fondly call her, loves reading crime novels/true crime stories. (Do you know the difference between a serial killer and a spree killer? Ask Assoc. Prof. Sarte and she will gladly explain it to you.)She also enjoys solving crossword puzzles (yep, not Sudoku!) and baby-sitting her nieces and nephew.
A “strict” but lovable professor, Director Sarte is also a frustrated actress and singer, claiming that “never got the chance to hone [her] talents.”
Services
Being the unit tasked to keep the University grounds and infrastructures in good condition, the Campus Maintenance Office performs the following services:
- Electrical
- Painting
- Plumbing
- Refrigeration and Welding
- Carpentry
- Collection of twigs, dried leaves and other non-biodegradable wastes inside the campus
- Guiding private garbage collector around the campus
- Assisting during special events
- Other hauling works
- Repair and maintenance of campus roads, driveways and parking lots
- Fabrication of manhole covers and construction of open canals
- Repair and maintenance of drainage pipelines, open canals, street inlets, etc.
- Cleaning septic tanks and sewer manholes
- Repair and maintenance of electrical system
- Repair and maintenance of plumbing system
- Repair and maintenance of roofs, ceiling, walls and partitions
- Minor repainting
- Operation of Dona Aurora water system
- Preventive Maintenance
- Pruning, trimming, grass cutting
- Maintenance of campus grounds
- Care of propagated plants and trees
- Collecting planting materials
- Propagation of plants
- Painting/repainting flower pots
- Landscape maintenance and development
- Assisting planting activities
- Decoration for and assisting in special activities
- Repair and maintenance of UP-owned vehicles
- Body Repair of service vehicles
- Operating generators
Issuance of Permit to Repair to UP Housing Unit Lessees
To ensure the continued habitable condition of the housing unit and prevent its deterioration over the period of the lease, the new awardee may undertake repairs and maintenance works. Repair includes reconstruction, replacement or renewal of any part of the housing unit that has deteriorated due to wear and tear. Awardees intending to undertake repair are required to file an application for Permit to Repair and repair shall be done only after prior approval of the Housing Office (HO).
a. Properly accomplished application form
b. Bill of materials (1 original)
c. Scope of work (1 original)
d. Location/Vicinity Map (1 photocopy)
e. House plan/sketch duly signed by an Engineer/Architect (1 original)
f. Photos of house areas needing immediate repair (1 original)
Request for Reimbursement through House Rental Credits of UP Housing Lessees
The University provides reimbursements through rental credits to lessee-employee who is awarded lease of a housing unit, in order to recoup expenses incurred in renovation of the awarded unit, address issues relative to health and safety hazards, heavily dilapidated units due to force majeure and repair/replacement of plumbing or electrical services, roofing and basic structure as well as water and waste disposal systems and waterproofing or weatherization. Repairs eligible for reimbursement is subject to evaluation and recommendation of the Diliman Housing Office (DHO).
a. Letter of request
b. Summary of expenses (1 original)
c. Supporting receipts: Official receipts, Cash/Sales Invoices(1 original)
d. Issued Permit to Repair and Renewal (if any) (1 photocopy)
e. Photos of house areas after repair (1 original)
Application for Award of Lease of Housing Unit for UP Employees
Diliman Housing is a privilege that is open and made available to UP employees who meet the qualification requirements and subject to the approval of the Chancellor. As part of the rationalization and prioritization strategy on the management and utilization of University-owned housing, the Diliman Housing Office (DHO) screens applicants, evaluates their eligibilities for an award, computes their earned total points and determines their corresponding rank based on the approved point system.
a. Properly accomplished application form
b. Latest SALN (1 photocopy; stamped received by the HRDO)
c. Updated Service Record/Contract of Service (1 photocopy)
d. Latest Pay Slip (1 photocopy)
e. Appointment Paper (1 photocopy)
f. Diploma (1 photocopy)
g. Marriage Certificate/Birth Certificate (1 photocopy, if applicable)
h. Certification of Non-Ownership of Self-Built Unit (SBU)
Request for Refund of Posted Housing Bonds and Overpayment
For separated/retired lessee who opted to avail of the six (6) months extension of stay or grace period in the leased housing unit, he/she is required to post a significant amount as housing bond and security deposit. The same amount is refundable in full upon return of the keys and surrender of the leased housing unit back to the University.
a. Letter of request
b. Death certificate
c. Designation of Next-of-Kin (in case lessee is deceased)(1 original)
d. Receipt of paid Security Deposit (1 original)
e. Affidavit of Loss Official Receipts (1 original, if applicable)
f. Clearance of No House Rental Arrears (1 photocopy)
g. Approved Notice of Moving-Out (1 original)
Signing of University Clearance for Retiring Employees
The University Clearance is a requirement for UP employees who signified their intention of retiring, separating and terminating their services from the University. The clearance is routed to various offices / units to ensure that the retiree-employee has settled all accountabilities and pending obligations (e.g., specifically of concern to Diliman Housing Office (DHO) is the return of leased housing unit and the settlement of arrearages, if any) from these offices/ units.
a. University Clearance Form signed by the Unit’s Administrative Officer and the Head of UnitMoving-Out Form (if applicable)
b. Updated Service Record (1 photocopy)
c. Latest Pay Slip (1 photocopy)
d. HRDO’s computation of the Service recognition Pay (SRP) (for Administrative Staff and REPS)/Faculty Sick Leave Benefits (FSLB) (For Faculty)
e. Paid MERALCO Bills for the last 2 months
f. Paid MWCI Bills for the last 2 months
g. Death Certificate (1 photocopy, if applicable)
h. Designation of Next-of-Kin (in case the original lessee is deceased) (1 original)
i. Proof of Payment/Official Receipt for Paid House Rental Arrearages (if any) (1 photocopy)
For retiring employees without leased housing units:
Requirement: Duly accomplished University Clearance Form Signed by the Administrative Office/Head of the Unit
Organizational Structure
Contancts
Trunkline: (02) 8981-8500 local 4036 and 4037
Direct Line: (02) 8927-7715
Email: housing.updiliman@up.edu.ph
